Following is a policy statement a policy statment appearing in the Univerity's Student Handbook, as well as a copy of our standard agreement form which is used by students, faculty and staff yearly (yes, faculty, too!) in order to have a VAX account and/or use the Computer Center facilities, including all satellite locations. It is deliberately written to appear as the legal document it is, in order to impress on the signers that what they are signing is to be taken seriously, and that it is important to us. We often tell them to be sure to read the agreement, and we often ask them also if they understand it, and its significance. We feel this is particularly important because of the statement on ownership of the machines and their files, and the University's right to protect itself, when necessary, by inspection of files. The policy and agreement form were also approved by University counsel before being implemented. I have used this statement and agreement, in this or similar forms, for about eight years at Colgate, and several years at Tulane before that, and although I have received several threats of lawsuits from students and faculty, et al, after consultation with attorneys the individuals involved chose not to further challenge the policy. Contact: EPFAU@COLGATEU.BITNET COLGATE UNIVERSITY ACADEMIC COMPUTER CENTER AGREEMENT FOR USE OF COMPUTING FACILITIES Date: _____________________ I hereby acknowledge that permission is granted to me by Colgate University for academic, non-commercial use of the computing and communica- tions facilities and services of the University's Academic Computer Center, including its VAX computer system, associated peripherals and files, telephone and network access, and its microcomputers, according to the terms described here. I further acknowledge that permission is granted for use, at the Colgate Computer Center and its satellite areas, of diskettes containing licensed software according to the regulations set forth here by Colgate for the use of such diskettes. I understand that use of such software is governed by the terms of licensing agreements between the University and the software licensors, and I agree to abide by the terms of those agreements. I expressly acknowledge that these software programs are proprietary and may therefore be subject to copyright or patent restrictions as defined in the license agreements. I agree not to copy, disclose, transfer, or remove from the designated user area, any of the microcomputer software issued to me by the Computer Center, including programs, applications, databases, and code. I agree not to use Colgate University equipment or software to violate the terms of any software license agreement, the limits of use described in the 1989-91 Colgate Student Handbook standards of conduct (pg. 92), or applicable Federal or New York state laws and regulations pertaining to copyright violations. I accept full responsibility for the return to the Center, at the termination of each microcomputer work session, any licensed software disk- ettes issued to me by the Computer Center. For failing to return diskettes, I will be subject to a fine of $10 per day for a maximum of seven days, at which time I will be subject to a charge equal to the replacement cost of the missing software, but not less than $70. Further, I understand that illegal copies of proprietary software in use on Colgate equipment will be subject to the immediate confiscation of such copies and the referral of such incidents to the Judiciary Board. I also agree not to use Colgate's computer systems, including any of its communication facilities and services, in any way which deliberately diminishes or interferes with the use of those systems by others, or which is intended to do same. I acknowledge the right of the management of the Academic Computer Center to remove immediately any files intended for any such misuse. I further acknowledge the right of Colgate University, and its designated staff, to inspect, when necessary as a function of responsible system management, all disk files stored on the Center's computing facilities. I understand that upon violation of the terms of this agreement, the Computer Center retains the right to deny future computing privileges at all Computer Center facilities. I understand that I may also be subject to further disciplinary action by the Judiciary Board, as well as legal action by the owners and licensors of proprietary software for violation of copyright laws and license agreements. Print name: ____________________________ Signature: ___________________________ ____ ID number (ss#): _ _ _ - _ _ - _ _ _ _ VAX password: ________________________ ____ (6 or more characters ) Students: Major (if known): ___________ Graduating class: 19____ Mailbox# ___ ____ Faculty/Staff: Department: ____________ New: _____ Renewal: _____ Bitnet: __ ____ _______________________________________________________________________________ _______________ OFFICE USE ONLY VAX username: ____________________________ Expiration Date: _ _ /_ _ / _ _ Default disk: _______ UIC: [ _ _ _ _ , _ _ _ _ ] Disk Quota: ______ Student Handbook, page 92 User Accounts: Students wishing to use the VAX or University-licensed microcomputer software must fill out an account application form at the Computer Center. The form contains a statement on the limits on computer use which must be read and signed by the prospective user. Applicants will be required to display a current Colgate identification card. Limits on Use: There are no time limits or charges (except for the use of laser printers) for student use of the Colgate computing facilities. There are, however, limits on the amount of disk space available for student directories on the VAX. VAX users are encouraged to maintain only active, frequently used files on disk. A tape utility program is available for the user to store all other files on personally-owned reels of magnetic tape. The same utility program permits the user quickly and easily to restore needed tape files back to user disk space. The University Bookstore maintains supplies of magnetic tape, as well as other computing supplies such as disk- ettes, printer ribbons, and continuous-form paper. While extensive efforts are being made to keep the computer facilities at Colgate open and accessible, there must be reasonable limits on the types of activity which can be permitted if numerous users are to coexist as computing equals. Improper activities, for example, would include the intentional damaging of computing equipment, facilities, or software; the unauthorized use, deletion or alteration of VAX accounts or files belonging to other users; using the VAX, or access to any internal or external network service, to harass or intimidate individuals or interfering with their reasonable and normal use of the system; creating personal copies of licensed, proprietary software; or deliberately altering system files or operating system software in any way that would prevent or interfere with the intended use of the computer system by others. The Computer Center will suspend all computing privileges of any individual who persists in engaging in any of these improper computing activities; serious cases will be referred to the Judiciary Board, and, where violations of state or federal law are involved, to the proper civil authorities. Ownership of the contents of all disk file storage on the VAX-11/780 is retained by Colgate University, which asserts the right to access and inspect all user files when necessary for the management of the system. Users of microcomputers may not make personal copies of proprietary microcomputer software supplied by the Computer Center. Program diskettes may be checked out for use only in the Center or satellite locations and may not be removed from those areas. A fine of $10 per day up to the replacement cost of the program or $70, whichever is larger, will be charged against anyone removing diskettes from the Center or satellite area. Unlicensed copies of proprietary software are subject to immediate confiscation and complaints against the user of the illegal copies will be brought before the Judiciary Board.